Councilmen’s League of Angeles City

June 27, 2011

We, the Barangay Councilmen of Angeles City, Republic of the Philippines in order  to establish a better dedicated association; ensure mutual understanding, respect and cooperation among ourselves and to promote the general interest and welfare of all the barangay people of this City do hereby promulgate and adopt this constitution.

ARTICLE 1 NAME AND LOCATION OF OFFICE

SECTION  1. The name of this association shall be Councilmen’s League of Angeles City (CLAC)

SECTION  2. The headquarters and Office of the League shall be located at Liga Office, City Hall, Pulung Maragul, Angeles City.

ARTICLE 11- DECLARATION OF PRINCIPLES AND OBJECTIVES

SECTION  1. All members shall receive equal protection, recognition and treatment from the League regardless of occupation, creed, religion, social standing or status in life.

SECTION  2. The objectives of the League are:

1.     To enlighten all members the importance of their individual obligation in the Barangay Council, to the community and our country.

2.     To promote and maintain better understanding, cooperation and respect among officials and members in the performance of their duties and responsibilities as provided for by the Local government Code.

3.     To undertake cooperative enterprises and projects that will improve the economic condition and well being of its member.

4.     To make proper representation collectively with the City and National Government in order to obtain financial assistance and other urgent needs of the barangays speedily.

5.     To act and settle amicably problems arising between barangays or those involving all barangays through open forum and through discussion of all issues and mattes involved.

6.     To render assistance to officials and members when necessary.

SECTION  1. All barangay councilmen of the thirty three (33) barangays of Angeles City are entitled to a regular membership in the League.

SECTION  2. Membership of all elected and appointed councilmen is Co-terminus with his/her signing of Oath of office being declared as winner in the proceeding barangay election/appointment.

SECTION  3. All officers and members of the League shall automatically lose his/her membership in the League once he/she resigned, he/she loses in his/her bid for re-election.  However the CLAC officers can continue and act their position until for the proper  turn- over of the new set of Clac Officers.

SECTION  4. Membership fee shall be P 100.oo per member and yearly dues of P 100.00 per member which shall be paid to the League’s Treasurer, upon the approval of all the members.                  

ARTICLE IV- TENURE OF OFFICE OF THE OFFICER

SECTION  1. The tenure of office of all elected officers of the League is every for three (3) years from the date of his/her membership.

SECTION  2. A general assembly shall be called at least once a year. i.e. every Christmas Party. and its depends to the availability of funds. In this, meeting a simple majority of all members can be called a quorum.

SECTION  3. Elections of officers of the League shall be two months after every Barangay Election.

SECTION  4. All candidates for Clac position/ officers will be required to file a Certificate of candidacy to the active Clac secretary 10 days before the election day.  Any person/ member cannot run for clac position without filling a COC. Failure to file the said COC will be automatically disqualified.

No more than two running candidates in the same barangay can fill a COC regardless of parties/group and/or position. One representative per barangay rulling, So that we can give chance to other barangay to participate in the elections.

SECTION  5. The executive board shall be composed of (15) members and its elective positions are:

President, vice president, Secretary, treasurer, Public Relation officer, Auditor and Nine  (9) Board of Directors.                                                 

ARTICLE V- POWERS, DUTIES AND FUNCTIONS OF OFFICERS

SECTION  1. THE PRESIDENT

 Act as chief Executive of the League. Defend the Constitution and By-Laws of the League, presides over all meetings of the Executive Board. He shall approve vouchers covering the obligations of the League funds before payment or disbursement are made by the treasurer. He shall countersign all checks drawn against the funds of the League. The president shall submit to the General Assembly a written reports on the progress, achievements, undertakings financial condition and overall standing of the Leagues.

Perform other duties as are inherent in his office or are properly required of him by the General Assembly or by the Board.

SECTION  2. THE VICE PRESIDENT

Act as the President in the absence of the Chief Executive of the League. Coordinate upon the request of the President, the operation of the working Committees. Should the Vice President be unable to serve, the Secretary shall assume the duties of the office. In case the Vice president or the Secretary are incapable of assuming the duties and responsibilities in the League the Executive Board members shall designate one of its members to act as President until one has duly qualified or chosen in the General Assembly meeting.

Perform such other duties the Executive Board may delegate.

 

SECTION  3. THE SECRETARY

Be responsible for the operation of the Secretariat of the League. Prepare the minutes of all meetings, keep a complete file of all records and issue copies of the proceedings and activities of the Board and the league. Keep accurate membership records of the League and shall perform such other duties as may be assigned by the Executive Board.

SECTION  4. THE TREASURER

The treasurer shall have the custody of all papers, books, funds and the properties and other assets of the League and the banking facility to be designated by the Executive Board. He shall keep, safeguard and account all funds and properties of the League. The treasurer shall see to it that all payments from funds of the league are properly supported by vouchers or pertinent receipts. The treasurer shall furnish the executive board and the General Assembly periodic financial statements and on demand of the Executive Board or members shall submit his books and account for audit. He shall perform such other duties as may be assigned by the executive board. The league shall furnish a bond for the treasurer in the amount to be fixed by the board.

SECTION  5. THE AUDITOR

He shall examine, inspect and audit all the financial records, books and accounts of the League. He shall determine the accuracy, completeness and validity of the information and date recorded in the books, documents, reports and other financial records of the league. After such inspection, examination, or audit, the auditor shall prepare and submit to the executive board, reports concerning his findings, he may review recommendations and proposal for the improvements of the accounting system and procedures. He shall perform such other duties as may be assigned by the Executive Board.

SECTION  6. THE PUBLIC RELATION OFFICER

Shall coordinate, attend all public relation activities of the league. The PRO shall maintain close contact between the League and the General Public, and with Local and national government agencies and officials. He shall undertake measures necessary for the improvement of such relations and monitor the release, publication for the improvements of such relations and monitor the release, publications or announcement of all matters/ relating thereto. He shall perform such other duties as may be assigned by the executive Board.

SECTION  7. THE BOARD OF DIRECTORS

Carry out the task with utmost integrity, honesty and diligently on the committee where he is designated. Support the implementation of the policies, rules and regulations and undertakings of the league. Perform such other duties the Assembly may assign.

ARTICLE VI- STANDING COMMITTEE

SECTION  1. RESOLUTION COMMITTEE

This Committee shall be responsible for studying, drafting and reporting of all resolutions to the executive Board for deliberation and approval. Proposed resolution sponsored by individual members will be submitted to the Secretary for final preparation, authentication and release.

 

SECTION  2. LEGAL AND GRIEVANCE COMMITTEE

This committee shall take charge of legal matters and problems involving the League and shall work closely with the City Fiscal for their speedy disposition and/or action. All grievances of members shall be referred to this committee for study and Recommendation before submission to the Executive Board.

SECTION  3. PUBLIC RELATION COMMITTEE

The Chairman of this Committee shall be the Public Relation officer (PRO). In addition to the duties and responsibilities of the PRO as set forth in the Constitution, the committee shall device ways and means of promoting public support of the League’s program and activities. It shall also contact local and national officials, professionals and civic leaders that the league might desire to invite as public speakers.

SECTION  4. ATHLETIC AND RECREATION COMMITTEE

This Committee shall be responsible for the promotion of physical development and clean sports by organizing athletic, recreation such as sportsfest etc. and by participation in the athletic program in the community.

SECTION  5. THE PEACE OFFICER

The peace officer shall keep and maintain peace and order during the meetings and in other activities of the league. Be responsible for the security and welfare of the members of the League.

SECTION  6. THE ELECTION COMMITTEE

The Election Committee should compose of a Chairman, Vice Chairman and Three (3) Committee members from the official members of the League who are non-partisan. The Committee shall supervise the holding of the election and shall proclaim the winners of the said election of the League. In case of a tie, there will be a toss coin.

SECTION  7. THE VISITING COMMITTEE

This Committee shall visit and comfort members and their families when sick or breaved at their homes or nearby hospital and funeral parlors. There will be a voluntary contributions from the league to be given to the families of the member or a mandatory collections of P100.00 per member to be given to the families of the late member.

ARTICLE VII THE LEAGUE’S FUNDS, MEMBERSHIP FEES AND DUES

SECTION  1. The League shall derive its revenue from membership fees and dues, proceeds of fund raising activities or projects to be sponsored by the League, upon recommendations of the Executive Council, from yearly allotted P200,000.00 from the City Council upon approval, other sources of income may include voluntary contributions, donations, assessments from members and proceeds from the sale of property or other funds during assets of the League.

SECTION  2. Any member has the right to inspect or examine the accounting records, books of accounts and pertinent documents of the League, especially those involving receipts and disbursement of funds during office hours.

 

ARTICLE VIII MEETINGS

SECTION  1. The Regular meetings/ sessions of the League shall be held every 1^st and 4^th Saturday of the month at Liga Office, City Hall Pulung Maragul, Angeles City  or at any designated place and the Executive Board may transact such business as may be properly brought up for action.

SECTION  2. The President or majority of the members of the executive Council upon written request may call a general assembly of the League. At least majority of the entire membership is required to constitute a quorum during a general assembly meeting.

SECTION  3. Notices of meetings shall be in writing and atleast 2 days advance, the date, time and place including the agendas and other correspondence shall be made through the Office of the Secretary.

ARTICLE IX RULES OF ORDERS

SECTION  1. All proceedings of the League shall be conducted under and in acceptance to the generally accepted parliamentary rules and procedures of the Board/League.

ARTICLE X LIMITATION OF LIABILITIES

SECTION  1. The League shall not incur obligations or liabilities unless there are sufficient funds to cover the same. The treasurer shall certify on the availability of funds from time to time.

ARTICLE XI AMENDMENTS

SECTION  1. These By-Laws may be amended at a regular meeting of the Executive Council by a vote of at least  two-third of the members; provided that the proposed amendments shall have been submitted in writing and read at three (3) meetings of the said Council and shall have been distributed to all members at least 10 days in advance of the date when such amendments is to be voted upon. All Council members will be notified that at such meeting a proposal to amend the By-Laws is to be voted upon.